Terms and Conditions
Prior to booking a performance with Alan Scott Music, each Client must read the following terms and conditions in full. Upon booking a performance with Alan Scott (henceforth referred to as The Performer) it is assumed that the Client has read, understood, adheres to and is thus bound by all terms and conditions listed below.
1. - Booking Details.
1.1 - The Client shall ensure that all details given of the venue are correct and if The Performer inspects the venue & finds any differences, The Performer will report to the client to resolve this matter.
1.2 - There will be adequate set up time available, a minimum of 30 minutes before the start time of the event and 30 minutes after the event to break the set down. The Client should indicate what access is available, stairs, lifts, car parking etc. If The Performer cannot start on time due to proceedings being overrun or poor access to the venue, this will not warrant any extra playtime.
1.3 - The Client and The Performer both confirm that there is no third party interest on the booking and no previous bookings of these dates/time slots for this event.
1.4 - Paying a booking fee for your event or function is a 100% binding guarantee of contract. Any non-payment could allow The Performer to change his work schedule without prior notice.
2. – Payments
2.1 - Paying by Bank Transfer. If you use internet banking you can make a payment straight into the Alan Scott Music bank account via BACs. If paying by this method please ensure you include your surname and the date of your event as a reference. BAC details supplied upon request.
2.2 - Payments can be made via PayPal to ensuring to select "goods and services" when prompted. Include your surname and date of your event as a reference.
2.3 - Non-payment of any fees owed within 60 days before the date of the event will result in cancellation.
3. – Cancellations
3.1 - The Performer will be holding your arranged time and date exclusively for you and will turn away all other work during this slot. The potential loss of work in the event of a cancellation is real and tangible therefore The Performer will charge a cancellation fee. Cancellations must be made in writing or by e-mail. No telephone cancellations can be accepted.
3.2 - If The Client cancels within 60 days prior to the event the cancellation fee is 100% of the balance outstanding. If The Client cancels 120 days prior to the event the cancellation fee is 50% of the balance outstanding. A cancellation before then the only penalty will be the loss of the pre-paid booking fee & any additional payments made to date.
3.3 - The Performer will try to fulfil his obligations in the event of unforeseen circumstances by any other means should this be necessary.
3.4 - If a booking has to be postponed, The Performer will treat this as a new booking with a new deposit required. Any additional payments made to date will be lost & a new package created. Please think carefully before you postpone your event as it could end up costly.
3.5 -The Performer will take relevant steps to assist in providing a suitable alternative, with the agreement of the Client, in the event of any unforeseen circumstances leading to the Performers inability to fulfil the required obligations.
4. – Conduct
4.1 - It is the Client's responsibility to ensure that all guests conduct themselves in a proper manner at all times. Any improper behaviour from the Client and/or guest may result in termination of the performance without notice.
4.2 - The Client will provide adequate supervision of its guests, including children, at the venue, and will be liable for any loss of or damage to The Performers equipment or personal belongings, caused by guests attending the function.
4.3 - No violent, aggressive or abusive behaviour will be tolerated under any circumstances at an event. The Performer reserves the right to terminate the performance at any time if personal safety is under threat. The Performer does not take responsibility for ejecting any unwanted persons from any venue. The Client will be advised of any problems arising in this respect with any guests.
4.4 - In the event of a minors function there must be the legal ratio of responsible persons to minors.
4.5 - The Performer will act in a fully responsible manner at all times, during his attendance to the venue, he will set up and run as requested by The Client unless the legal requirement is different which will be pointed out and stated.
4.6 - The Performer will be responsible for producing certificates of Public Liability Insurance (PLI) and Portable Appliance Testing (P.A.T).
5. - Security
5.1 - The Client will be responsible for the safety and security of any theft of items of The Performer.
5.2 - The Performer is not liable for any damage on the venue; any potential hazard must be pointed out by the client or the venue staff at the time of set-up.
5.3 - The Client is also responsible for any damage to The Performer's equipment caused by any person at the event. The Client will be charged for the full cost of any repairs required. The Client will be advised of any damage as soon as it is caused.
6. - Health and Safety
6.1 - The Performer will adhere to all rules and regulations of the HSE EAW Act 1989, to which The Client must also adhere to the above. Subject to failure to conform to the above act The Performer cannot take any further part of the event and the full amount of the event has to be paid.
6.2 - In the event of fire, flooding, public disturbance, terrorist activity or any other threat to the public, The Performer will not be responsible to help in any way or evacuate any venue or building where he is present and/or working within, unless the fire regulations for the venue specify otherwise. This would usually incur a vocal announcement.
7. - The Venue
7.1 - The Client will allow suitable time for the installation and dismantling, and removal of equipment (minimum of 30minutes). The Client also ensures that safe and adequate power is available. The Performer will ensure that any equipment that requires connection to a power source is electrically safe and conforms to the HSE EAW Act 1989, and any amendments thereafter.
7.2 - The Client must ensure that the entire venue has all relevant licences, and conforms to all the local by-laws as The Performer cannot perform in a venue that has not got all required licences.
7.3 - The Client must ensure that there is adequate parking for The Performer for the required set-up time prior to and after the event for off loading and loading of the equipment, in a safe and secure manner. Should there be items stolen during this procedure it is the responsibility of The Client.
7.4 - If the performance start time is delayed due to the inability of The Performer to gain access to the performance area, or any other delay beyond The Performer's reasonable control, The Performer will not be liable for any refund whatsoever.
7.5 - If you are booking other entertainment (e.g. Singer, comedian, band etc) as well as hiring The Performer, please consider and think about the amount of space available and where The Client is going to position The Performer.
7.6 - The Performer also reserves the right to refuse to continue any event prior to the start should there not be sufficient floor space which would not allow the audio equipment to be assembled safely.
7.7 - The Performer reserves the right to substitute alternative entertainment should uncontrollable circumstances dictate the need to do so. The substitute will be responsible for producing certificates of Public Liability Insurance and P.A.T. Testing carried out on our equipment. The substitute will not be responsible for any damage or loss to private or public property caused by invited guests or members of the public.
8. - Ceremonies
8.1 - Music for ceremonies must be supplied to the performer no later than one month before the event. Failure to do so may result in inadequate time to learn the material, and thus the performer may not be able to supply the desired music.
8.2 - Although most music selections are possible, some material may not be conceivable by the performer. The performer has zero accountability if the clients chosen material can not be performed. However the performer will exhaust all methods of providing for the clients wishes, whether it be an alternative method of providing the music, or an alternative song.
8.3 - Ceremonies held in religious establishments may not allow secular music. Before booking the performer it is recommend the client clears this matter with the venue. If the client should book and later find the venue does not permit such performances, the performer has zero accountability and refunds will not be permitted.